KNOWN 2020 – Parent Info

March 6th-8th, 2020


Parent Info page

PLEASE NOTE: Certain details are subject to change as we are working diligently to make this the best possible experience for your student! Continue to check back as we get closer!

Parents, we are so excited for what God is going to do during Discovery Weekend. Below is important information about the weekend as well as needed forms and the tentative weekend schedule. If you have any questions, please contact Robert Sturdivant at rsturdivant@trinitybirmingham.com.

Share Encouraging Messages with our students during KNOWN 2020! Text (205)-210-8924 ; Click HERE to submit your message; Social Media Hashtags- #KNOWN2020; #WhyDiscoveryMatters; #ElementDiscoveryWeekend

REGISTRATION
Register online now at www.elementdiscoveryweekend.com.  Registering online ahead of time is strongly encouraged as it helps us to better prepare for the weekend and also allows for a much quicker check-in process for you on Friday!  Online registration will close on Wednesday, March 4 at 12pm CST.  Walk-up registration will then open on Friday, March 6 at 5:50pm at the church.  Parents of walk-up registrants will need to complete all registration and medical release forms upon arrival and should bring medical and insurance information. Current pricing is $85 for middle school students and $75 for High School Students. Please note that partial and full scholarships are available.  

FRIDAY EVENING
High school leaders will check in starting at 4:30pm in the tent, located in the small parking lot. Further details to be determined.

Middle school students will check in starting at 5:50pm.  Following check-in and luggage drop off, students will have dinner at the Welcome Party in the large parking lot.  

VOLUNTEERS – We Need YOU!
It takes a village of volunteers to make this a meaningful experience for our students. While our ‘Sign Up Genius’ is not ready yet, please go ahead and mark your calendar in addition to your student’s. We need YOU to make this weekend happen!

WEEKEND SCHEDULE
Please find a schedule of the weekend here: DISCOVERY WEEKEND PARENT SCHEDULE

DISCOVERY LETTERS (Middle School ONLY)
If you haven’t already, now is the time to begin gathering 4-5 letters of encouragement for your student from mentors, coaches, friends or family members.  These can be mailed to Trinity UMC (1400 Oxmoor Rd, 35209) or dropped in the letter boxes located in the church office or the Haven lobby any time before March 6.  They can also be turned in at Registration on Friday, March 6 or at the Prayer Service on Saturday, March 7.  Please include your student’s FIRST AND LAST NAME AND GRADE on your letter.

Sample letters can be found here 

SATURDAY NIGHT PRAYER SERVICES
We plan to hold two prayer services on Saturday night where parents and other family members will have the chance to prayer over your student. There will be a prayer service for 6th Grade Prayer Service and a 7th/8th Grade Prayer Service.  Specific times for services will be posted once detailed are finalized. Parents and/or family members are strongly encouraged to attend.  This is an extremely special and meaningful service for both our students and parents and includes a time for parents and family members to lay hands on and pray over their students.  Parents will also help to create a candlelight walkthrough line for the students.  Please see below for important times and details that will help to make this run smoothly – we need all middle school parents and families attending either service to be a part.  We ask that at least one family member be present for their student’s service.  

If you find that no one from your family is able to attend, please notify Betsy and we will ensure that someone is there with your student.  bmclean@trinitybirmingham.com

TENTATIVE SCHEDULE:
6th Grade Families:
5:15pm 6th grade families arrive at Sanctuary narthex and check in
5:30pm 6th grade Prayer Service begins
6:30pm 6th grade families exit Prayer Service and join 7th/8th grade families to form candlelight line
6:35pm 6th grade students exit Prayer Service, walk through candlelight line and head to prayer time
6:40pm 7th/8th grade students walk through candlelight line and enter Prayer Service
6:50pm 6th grade families dismissed

7th/8th Grade Families:
6:15pm 7th/8th grade families arrive at Sanctuary narthex and check in
6:25pm 7th/8th grade families begin to form candlelight line
6:35pm 6th grade students exit Prayer Service, walk through candlelight line
6:40pm 7th/8th grade students walk through candlelight line and enter Prayer Service
6:50pm 7th/8th grade Prayer Service begins
8:15pm 7th/8th grade parents dismissed

CHECK IN/OUT
We understand that students may be involved in other activities during the weekend.  Students are required to check in/out at the designated Check In/Out desk.   Seminole Road will be a thoroughfare for our students during the weekend and will be closed to vehicles.  Please park on Manhattan Street.

STUDENTS SLEEPING AT HOME
Please note that a student will not miss out on any Discovery activities if he/she chooses to get a better night’s sleep at home!  Any student not sleeping at the church should be checked-out around 10:20pm on Friday night and 10:40pm on Saturday night and checked-in before breakfast the following morning. Seminole Road will be a thoroughfare for our students during the weekend and will be closed to vehicles. Breakfast will be served at 8:30am Saturday morning and 8:15am Sunday morning.  Students will receive Discovery t-shirts on Friday night.  Please make sure they wear them Saturday and Sunday!

LUGGAGE & PACKING LIST
You can find the packing list here:  http://elementstudentministry.com/known/parentinfo/packing/

If you have an old Discovery laundry bag, feel free to go ahead and pack your overnight bag, sleeping bag, pillow, etc. in it before you come!  It helps us “go green” by reusing AND it will help you get through registration a little faster!  You might want to include a little extra padding this year as some sleep rooms may not be carpeted.  Laundry bags will also be available at check-in.

SUNDAY CLOSING SESSION – Parents Attend!
Parents are invited to a brief closing session at 2:00pm in the gym on Sunday, March 8.  Students will be dismissed to parents at its conclusion.  Don’t forget to pick up luggage, medications and letters afterwards!

WEATHER
We hope the weekend will be filled with blue skies!  However, in the event of rain or inclement weather, please remember to check your email and our website (www.elementdiscoveryweekend.com) for any changes or updates to our schedule.

EMERGENCY CONTACTS
Should you need to get ahold of a staff member during the weekend, please find a list of staff contact details here:  EMERGENCY CONTACT SHEET

If you have any questions or need any additional information, please don’t hesitate to reach out to any of our staff or check out www.elementdiscoveryweekend.com.  

We’re looking forward to a great weekend!

Forms & Schedules

Click the buttons below to access additional information about KNOWN 2020

Parent Schedule Medical Release Form Conduct Covenant Packing List

Online Payment Portal

Already registered but need to complete payment?

Click Here For PaymentsClick Here For Donations

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